![]() ![]() Timstring, please clarify if I misunderstood your question. alter that table to show total sales by month or by year simply by changing a field’s location The possibilities are seemingly endless, and you can apply these same tools just as easily to a variety of dataperhaps an HR list, an inventory list, a detailed budget, a. You won't be able to see each of those records separately in your PivotTable report unless there is another field that differentiates those records as having different criteria, and that field needs to be added to the RowFields or ColumnFields area of the Pivot. Mastering EXCEL Pivot Tables: How to Crunch Numbers Like an Expert. I think your question arises from the scenario that instead having a single record in your dataset for each city, you have multiple records (let's say city and suburbs). That part is all pretty easy to understand. ![]() If you remove the City from the Rowfields, the Sum of Population field of the report summarizes at the State level and you won't see the detail for each City. If there is only one record for each City, you can make a report that shows the population of each City as a separate line item by placing Country, State, City in the Rowfields of a PivotTable and "Sum of Population" in the Values area. Let's use an example of a dataset with fields: Country, State, City and Population. PivotTables work by summarizing records in the dataset that match a set of criteria. This is not so much an issue of the mechanical steps required, but more about the nature of PivotTables. I believe timstring is asking how can I have the PivotTable not perform any summarizing action (Sum, Count, Average) but instead list the value of each item separately?
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